Pleon is one of Europe’s leading communications consultancies. As an international consultancy which is based in Europe, Pleon develops and implements communica-tion strategies for corporations, institutions and organizations around the world. To support our team in our Shanghai office, we are seeking the immediate employment of a secretary/assistant.

Brief description:
As assistant, you will support our team in administrative, commercial, organizational and content-related tasks, working independently and at your own responsibility. You will seek to develop solutions for process optimization, if applicable in co-ordination with your superior. You are motivated, open-minded, and enjoy working with people.

Requirements:
- Commercial training degree and initial experience in office management
- Knowledge of the administrative, project and production process of an agency and the ability to adapt correspondingly
- Pronounced talent in organizing and defining and setting priorities
- Excellent knowledge of Power Point, Word, Excel and the ability to produce high-quality presentations
- Familiarity with Shanghai, its resources and a network of relationships in PR, me-dia, events
- Presentable and reliable
- Native Chinese, fluent in English, Shanghainese language is a plus

Job description:
- Content-related and organisational tasks:
- Active participation in concept design by providing and preparing relevant re-search and charts
- Process control and optimisation
- Proofreading
- Preparation and regular updates of checklists
- Planning and organisation of internal team events such as meetings, seminars, workshops (venues, accommodation, framework program)
- Co-ordination of travels and accommodation for superiors
Commercial and administrative tasks:
- Invoice verification and settlement
- Monitoring and control of flat rate costs and external
- Travel expense accounting
- Scheduling of staff holidays
- Maintenance and update of the filing system
- Update of telephone and other lists
- Scheduling for superiors
- Maintenance of invoice and administration files
Email:  anna.glombitza@pleon.com